Phone Systems For Schools and Education Sectors

Phone Systems

For Schools and Education

We can provide fully featured & tailored business telephone systems for Schools and Education

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phone system for school and edcation.p

Multi award-winning phone systems for School, Colleges, Libraries and Universities

Keeping the parents, teachers and students connected.

Communication and collaboration are essential for student learning, which is why we offer a wide range of phone systems for the education sector.

Our telecoms provide the best platform for schools to connect through voice, chat, and video – whether on desktop, laptop, tablet, or smartphone.


Take advantage of our special offer

Education phone systems that are right for you.

Whether education means schools, a community college or a major university, we have solutions to keep staff and students connected.

We can tailor your telecommunications solution to your school’s goals. Let us provide services that focus on affordability, collaboration and security.


Take advantage of our special offer

Safeguarding for schools when calling students

Most children are being educated at home during the coronavirus (COVID-19) outbreak, so school leaders and teachers are having to adjust to remote education strategies. While this is happening, it is important that schools continue to follow safeguarding procedures.


Keeping teachers safe when providing remote education is also essential. Remote education is a new experience for both staff and pupils, so it’s important that schools understand how to approach safeguarding procedures online.


Our innovative telecoms solutions provide enhanced school safety and empower immediate response of on-site personnel with a robust set of communication. We offer best in class safeguarding solution to let you act quickly on critical emergencies.

Automated Absence Notification

Automated Absence Notification 

We offer an automated absence notification system that sends a report to the school's email address when a parent leaves a message on the IVR system. This feature ensures timely and efficient communication between parents and the school.

School Holiday Closed Message 

We provide a convenient service to create and upload seasonal closed messages, such as Summer and Christmas holidays, on behalf of our school. This allows for easy management of ongoing requests and future updates.

School Holiday Closed Message

We support schools with

Arbor for School phone system
isam by ris school phone system
Broadcom school phone system
cPomps school phone system
ScholarPack school phone system
isam by ris school phone system

Enhance Your School’s Communication with EdTech Pro Integration

Revolutionize your school’s communication with The VoIP Shop’s advanced phone systems, now integrated with EdTech Pro. This powerful combination offers seamless connectivity with your school’s MIS (Management Information System),

making communication faster, safer, and more efficient.

Attendance Logged in Seconds

When a call is received, EdTech Pro instantly identifies the caller and displays their relationship with the student. With the intuitive "Log Attendance" feature, staff can easily mark attendance for a student’s family within seconds—saving time and reducing manual errors.

EdTech Pro with VoIP Phone System Attendance
Call History EdTech Pro

Call History at Your Fingertips

Never lose track of conversations again. EdTech Pro provides a detailed call history for every caller, including call dates, times, durations, and staff notes. This ensures seamless follow-ups and keeps all communication records easily accessible.

Integrated Caller Information

By linking The VoIP Shop’s 3CX phone systems with your school’s MIS, staff can instantly identify callers by name and access vital information, such as safeguarding notes, linked students, and more. This ensures informed communication and enhances safety protocols.

Integrated Caller Information Edtech Pro

Ready to Transform Your School Communication?

Contact The VoIP Shop today to learn more about how our school phone systems, integrated with EdTech Pro, can streamline your school’s communication and administration processes.

What features does the School MIS and Phone System Integration offer?

MIS & Business Caller Identification



Cloud MIS Screen Pop-up

Attendance Logged in Seconds

CPOMS Automation

Caller History

Notify Staff of Call

Portal Lite

Ideal for schools using cloud-based MIS systems that support our "Open Profile in MIS" feature.

£300 (Primary Schools) and

£350 (Secondary Schools) / Annually

Includes

Caller ID on Phone Handset and 3CX App

Screen Pop-Up with MIS information on Answering

Safeguarding Alerts (Court Orders Check)

Caller History and Call Journaling​

Notify Staff members of call​

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Portal Pro

Designed for schools with desktop-based MIS systems, where profiles need to be manually searched to log attendance.

£450 (Primary Schools) and

£500 (Secondary Schools) / Annually

Everything in Portal Lite

Log lesson or session attendance in seconds from the Portal application.​​​​

Priority support from our Client Success Team

Access to Beta Features

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School Phone System MIS EdTech Pro

Screen Pop-Up
When a call is received, an intuitive screen pop-up provides key details about the caller, including their relationship with the school and complete call history. Safeguarding information, such as any active court orders involving the caller and a child at the school, is also displayed for added security.


Attendance Writeback
Portal Pro streamlines attendance management by offering direct writeback to your school’s MIS. It supports both session (AM/PM) and lesson-specific attendance, ensuring a seamless and efficient first-day calling process.


Safeguarding Alerts
For enhanced safety, any active court orders linked to a caller are prominently displayed on the screen pop-up. This ensures staff are informed and can act in compliance with safeguarding protocols.


Access to MIS Profiles
From the screen pop-up, Portal allows instant access to your cloud-based MIS. This feature ensures staff can view additional details about students, guardians, and safeguarding information without switching between systems.


Display your school main phone number caller ID from any location

TheVoipShop’s robust call routing and handling rules ensure you can deliver state-of-the-art service with confidence. Responsive call routing sends calls directly to any desired department or person, even across different locations. Flexible rules enable customers and suppliers to reach the right person every time, day or night, so you never miss a critical call.

Desktop app

The VoipShop for Desktop app turns any computer into an all-in-one communication hub completely synced to the office network so your staff can communicate with colleagues and students anywhere there’s a broadband connection, increasing their responsiveness. The desktop app lives on your computer desktop and gives you access to the call handling power from a desk phone combined with the modern ways you communicate today, like conferencing and web meetings—so everyone can stay connected with less devices to worry about.

Phone Systems For Schools and Education

Truly Mobile Ready - Mobile Calling app

TheVoipShop® enables you to work productively from your tablet or smartphone. Easily access your business contacts, make calls, receive faxes, join conference calls, share files, check voicemail, and start web meetings. Plus, TheVoipShop is BYOD-optimised so you can use your personal device without compromising your professional identity.

Enhanced collaboration

Every phone number is assigned a dedicated audio conference number, making it effortless for your employees to join conference calls and collaborate with customers at a moment’s notice. When it’s not practical to meet face-to-face, TheVoipShop Meetings™ makes it possible to connect face-to-face online with anyone for real-time file sharing and collaboration.

We have helped ranges of schools


Whether education means schools, a community college or a major university, we have solutions to keep staff and students connected.

We can tailor your telecommunications solution to your school’s goals. Let us provide services that focus on affordability, collaboration and security.



Reduce Communications Costs
 
Huge cost savings against old legacy and competing hosted telephony solutions providing a dramatically lower total cost of ownership.

Simplicity & Efficiency

Setup is simple and quick with plug-and-play. No hardware setup is required and your call flow is ready to go live in minutes with the ability to scale up as your business grows. 

Increase Productivity

Make your office communications faster and more flexible than ever before with easy to manage administration.

Key  features of our phone systems

With our comprehensive communications service, you can rest easy knowing that your school has the call management tools you need.

  • Safeguarding

    Our innovative telecoms solutions provide enhanced school safety and empower immediate response of on-site personnel with a robust set of communication. We offer best in class safeguarding solution to let you act quickly on critical emergencies.

  • Fraud protection

    Our secure telecoms systems with active monitoring applications protects your school against phone hackers. We deliver the superior 24/7/365 reliability and performance levels required to help ensure communications quality and student safety.

  • One service provider

    Education clients receive one monthly, simple invoice to manage and one place to go for help and support.

  • Smart auto attendant

    Smart technology routes incoming calls automatically to the right individual or department, reducing waiting times, increasing calls resolved first time, and enabling keeping costs down while providing better quality service.

  • voicemail-to-email

    If you have to be out of your school office or off-site at school-related events, you need a phone system that allows you to have your voicemails automatically routed to your email inbox.

  • Call recording

    Our call recording feature is exactly what it says – it enables you to record every telephone call in and out of your school. You can also retrieve, playback, store and share all your calls with call recording software.

  • Music-on-hold

    Music on hold plays recorded music or marketing messages while your callers are on hold to give your school a professional edge.

  • Caller ID

    With our caller ID feature, you can identify who’s calling before you pick up the phone. The number and name (if available) of incoming call appears on your display.

  • Audio conferencing

    Audio conferencing systems enables real-time audio call allowing teachers, students, parents and administrators to meet from their various locations.

  • Site-to-site calling

    Calling between offices just got better. You won’t pay anything for calling numbers on your system.

  • Do not Disturb

    You can turn it on to temporarily stop incoming calls to your phone. This becomes especially useful during conferences, lunches, and meetings.

  • Soft Phone

    Our online collaboration software transforms your computer into a feature-rich, web-based phone. Make, take and transfer calls, and more using our soft phone service and it’s included at no extra charge.

The VoIP Shop: DfE Standards Approved LEASED LINE Fibre + Backup Broadband + Security Package

Is your school aligned with the Department for Education’s (DfE) broadband standards?


The DfE’s 2024 guidance ensures schools have high-speed, resilient, and secure internet to support digital learning. The VoIP Shop provides a DfE-compliant Leased Line Fibre + Backup Broadband + Security Package, designed to meet these standards efficiently and affordably.

DfE Standards Approved LEASED LINE Fibre

Full Fibre Connection

Reliable, high-speed internet is essential. Our leased line fibre solutions provide:


  • Ultra-fast speeds to support online learning.
  • Scalable connectivity for future digital growth.

Backup Broadband

Avoid internet disruptions with a failover connection:


  • Automatic switch-over ensures continuous service.
  • Flexible backup options tailored for schools.

Security & Safeguarding

Protect students and staff with advanced filtering and cybersecurity:



  • Web filtering & firewalls to block harmful content.
  • Cybersecurity audits for compliance and safety.

Smoothwall Content Filtering & Security with The VoIP Shop’s

School Phone System Integration

The VoIP Shop provides Smoothwall Content Filtering and Security to ensure a safe and compliant digital environment for schools. Smoothwall’s advanced web filtering technology protects students and staff by:


  • Real-time content filtering to block harmful and inappropriate material.
  • Comprehensive monitoring and reporting to detect potential risks.
  • Customizable filtering policies tailored to school requirements.



Integrated with our school phone systems, Smoothwall enhances online safety and compliance with DfE standards. Ensure a secure learning environment—contact The VoIP Shop today!

What our customers say

We treat every school’s experience as unique. Taking the time to understand your key motivations and to make sure we match your needs. Don’t just take our word for it. Read what some of our customers have to say

Always there to help our businesses. Even when our outgoing provider had difficulties due to the current situation, the team at The Voip Shop worked tirelessly until the problems were resolved. Glad we made the switch.
We would highly recommend the VOIP shop for your telephony requirements. The VOIP shop provided Madani Schools with a quick solution during lockdown which allowed teacher to remotely contact pupils ensuring our privacy / safeguarding needs were met. at all times.
A solid all-round Voip Company and thoroughly deserved of 5 star. Cost effective hardware & software, amazing customer service and always able to get solutions to us fast if we're in a pinch. Our company joined The Voip Shop in March 2020 and even in extreme circumstances they have remained dependable throughout.
Wavell Community Junior School
We have been with The Voip Shop about 6 months and I cant fault them. From day 1, AJ who we have dealt with has been more than helpful, always on the end of the phone if we need help or advice with something. Phone service is running great with very reasonable phone plans also. Would highly recommend these folks

Not only do you get top quality service and reliability, but we also give you the hardware to match.

All orders come with your choice of the following top-of-the-range hardware such as:


 

  • Polycom VVX 400 HD Desk Phones
  • Yealink T42G Desk Phones
  • Yealink W60P Wireless Handsets


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Cloud Phone Systems Integration with Business Applications

The Voip Shop can connect your CRM and business applications with your phone system in one platform. So your employees can be more efficient, more productive and better serve your customers in real time. 
The VoIP Shop Google Reviews
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Cameron Clark
1 month ago
A solid all-round Voip Company and thoroughly deserved of 5 star. Cost effective hardware & software, amazing customer service and always able to get solutions to us fast if we're in a pinch. Our company joined The Voip Shop in March 2020 and even in extreme circumstances they have remained dependable throughout. A huge thanks to everyone at the Voip Shop and I highly recommends their services
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Mital Thanki
3 months ago
Thank you to the Voip shop for always providing a wonderful service. Nazir helped us when we had issues with our own internet connectivity to the phones. The whole company is run very efficiently. The owners are fantastic too! :)
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The Melton Clinic
4 months ago
Have to say The VoIP Shop are well worth the 5 star rating. If we could give more stars we would. They have been absolutely excellent in every aspect. From initial setup to ongoing periodic support that we have needed. Nothing is ever too much for them. If you’re looking for an honest, trustworthy and reliable telephony provider, we would seriously recommend these guys. We’re confident you won’t be disappointed.
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FAQs

Answers to some of our most commonly asked Phone System for School questions…

  • What are the essential features of a phone system for schools and education?

    A phone system for schools should include features such as automated call routing, voice mail, call recording, and intercom capabilities.

  • How can a phone system improve communication and collaboration within a school or educational institution?

    A phone system can improve communication by allowing for quick and easy contact between staff, students, and parents and enhance collaboration by enabling communication between different departments within a school.

  • Can a phone system integrate with other technology used in schools and education, such as student management systems?

    Yes, many phone systems for schools offer integration with other technology, such as student management systems, to improve efficiency and streamline processes.

  • What are the costs involved in setting up a phone system for a school or educational institution?

    The cost of a phone system for a school will vary based on the size of the school, the features required, and the provider selected.

  • How easy is it to manage and maintain a phone system for schools and education?

    The ease of managing and maintaining a phone system depends on the provider and the selected plan. Still, many modern systems offer user-friendly interfaces and remote management capabilities. The VoIP Shop Phone system for schools is highly user-friendly to manage and maintain.

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