What is the best phone system for remote working?

The most effective telephone solution for remote work is a cloud-based VoIP system. So it may sound intimidating but, trust me when I say that it's a breeze.

The old telephone system uses telephone lines and installed hardware components on-premises to handle all inbound and outgoing phone calls. This piece of hardware is referred to as a PBX.

Modern technology allows you to host your PBX on the cloud instead of physically within your office. So provides significant cost-saving advantages and the option of having remote employees.

Remote workers can utilize your cloud phone system on any device. So if, for instance, they're working remotely, you can let them install the no-cost VoIP mobile application and connect directly to your phone system. So lets them work from anywhere with only a smartphone.

What Are the Benefits of a Remote Phone System?

Staying connected With Clients & Co-Workers If, you're absent from the office. It's like you've taken an off day. When you're absent, it's hard for your customers and colleagues to contact you. Remote phone systems let your staff remain active and reachable anywhere they are working.

Cloud phone systems include a managed directory and an address book, which means keeping in touch couldn't be simpler.

1. Phone System Security

It's important to understand the ways VoIP providers monitor and manage all safety procedures part of the phone network. So means that your business does not need to manage your security system.

If your phone system runs VoIP, it uses SIP to connect every phone call and text message. Like how websites protect every connection between the user and server, the phone system could provide the same security features.

A robust remote office phone system lets you enable enhanced call security between your users. It causes no additional latency, and you'll be able to rest assured that nobody else will be able to listen in on your conversation. In addition, the encryption of calls is possible due to Transport Layer Security ( TLS) and Secure Real-Time Transport Protocol (SRTP).

Contact your VoIP service provider to verify the security settings of your business.

2. Protecting Personal Privacy

Staff on site can also contact their colleagues and clients out of their office. In this case, they usually use their contact details to make a business phone call.

However, it also triggers unwanted communication through a channel that your company cannot control. As a result, many people are very cautious about their mobile numbers.

From a business perspective, these scenarios can greatly impact credibility. For example, a client's contact using a personal cell telephone or home phone is not professional. A cloud-based VoIP system is a way to separate the numbers for business calls from personal numbers.

Accessing your email via your personal or home computer is easy enough. Why shouldn't your company telephone system be equally adaptable? It is best if all your company communications are recorded and recorded for future review.

3. Everyone Shares One Office Phone System

If you are working at your home when you work from home, it isn't easy to connect with other team members. With a phone for remote offices system specifically designed to accommodate remote employees, you'll never face this issue.

When money and time are at stake, it's not good to search for personal phones. However, just one VoIP phone system call forwarding helps keep your team in touch outside the offices. Virtual PBX system also offers both local numbers and free tolls. In addition, PBX systems allow employees to remain connected by using their office extensions.

4. On-The-Go Availability

Working from home is a lot different from working in a traditional office environment. Remote workers usually have more control over their timetables and schedules, particularly when travelling.

The most important benefit is that office phones don't sacrifice features when employees are not in the office. With an effective corporate phone application, employees can connect to their phone line via any device, including smartphones or computers. All you need to connect is the internet its ability to function even with Wi-Fi.

Remote employees shouldn't miss important phone calls when travelling. Mobility can help your business succeed by ensuring that employees are reliable on all devices.

5. Voice & Video Conferencing

Communication is at the heart of any successful team, from the Fortune 100 to the Navy SEALS. Establishing a regular rhythm and trust in team communications is the key to their success.

The conversations you have with your team should not be left to interpretation. Communicating with your team live using video and giving a presentation in real-time is extremely valuable. It allows quick clarifications and the ability to express the tone and the nuance. It can also help strengthen the overall remote team.

If you notice that your team employees are constantly switching between various apps to communicate or chat, it could be a sign of a communication crisis. To remain focused, reduce the number of steps required to finish simple tasks like chatting with colleagues. The remote-office phone offers unidirectional communications that allow it to be simple to switch between video, audio chat, email, and video. 

Find video features that allow one-to-one video chats and screen sharing. These features complement the day-to-day routines of managers and their reports. Unfortunately, personal apps such as Skype and Google Hangouts don't cut it for corporate use.

The bottom line is that you shouldn't be in to be in a state of uncertainty. Videos conferences are great for sales pitches, presentations or product demonstrations.

6. Staying Organized & Focused

Did you know that a cloud-based phone system is a great way to keep your workplace productive? It's the under-appreciated heroes of the workplace. When you work with an office with a remote workforce, the phone system must be available to help keep them organized and efficient.

With a continuously updated company's directory, employees can connect and engage in conversation. Seduces time spent on customer queries and encourages open communications.

When you're in the mood for a deep concentration, your phone system handles your online presence, letting anyone in a meeting at a different location or offline. You'll need an easy phone system to use and can be utilized from the very beginning.

7. Fine-Grained User Permissions

How can you safeguard your business's phone system from abuse or internal errors? By using a zero-trust system that you can grant permissions to choose VoIP features according to the need.

Permissions for location and user-specific access give the organization control over who controls the system settings. In addition, these security settings allow you to retain access to the communication features without putting the security of your company's continuity in danger.

IT executives can rest a bit more at ease knowing their telephone system is hosted in the cloud, making it more resilient to natural disasters and even attacks.

What makes cloud phone systems ideal for remote work?

Cloud-based VoIP phones are ideal for remote work due to their setup. Because they are cloud-based, it is possible to connect from any location without complicated installation or configuration.



As you can see, cloud telephony is an excellent solution for businesses, whether for 50 or 5 users. Cloud telephony provides your company with a robust and reliable phone system without costly PBX equipment.

How Much Does a Remote Phone System Cost?

The question is fair enough: how much would you pay for the cost of a Virtual phone?

The cost varies. However, it's generally less expensive than a landline. There are several reasons for this.

The first is that you're not tied to costly hardware. Software-free computers, also known as softphones, are the best option for remote phones. In addition, replacing desk phones allows businesses to make significant savings. Remote employees can download a softphone application for Android and Apple phones and desktop software that works on Mac and Windows computers.

Second, it's feature-packed. Remote phone systems offer many more features for phones than an ordinary phone line. Moreover, because most features are offered at a flat cost, it isn't a problem to be charged for unexpected fees.

The third, multi-line phone systems are more efficient in their ability to meet the demands of your workplace. There is no need to add wires and phone lines to conventional PBX systems. Instead, the addition of additional VoIP lines is just a few clicks away.

In addition, you could save even more by signing an annual contract compared to monthly instalments.

How do you configure remote workers using cloud-based telephone systems?

We're all aware of how challenging it can be to switch phone systems, but the great news is that setting up a cloud phone system is easy and simple.

Since the whole system is cloud-based, we can provide your users, regardless of whether they're office-based or remote, and provide logins and handsets for mobile applications and manage your system via remote.



The cloud's flexibility implies that your telephone system can be set up exactly how you'd like it and modified and altered as your company grows.